BUDGET ANALYST/SENIOR ACCOUNTANT -USAMRD-K KISUMU (1 POSITION)
For the first 90 days incumbent will be at duty in Kombewa Clinic Trials Center
(CTC), Kombewa, Kenya reporting to the Director, Kombewa CTC, in Kisumu and
co-reporting to the Budget Analyst/CFO in Nairobi HQ office. The incumbent is
responsible for performing a wide range of financial services such as budget
formulation and execution, financial planning, reporting, and accounting. After
the first 90 days, the incumbent will additionally be responsible for analysis
of the financial information for the various MRD-K sections in Kisumu to
facilitate informed decision making. The incumbent provides the status of funds
and overall financial management advice to Director of Kisumu Field Station
throughout the fiscal year.
Key Duties and Responsibilities:
(i) 80 % of the time.
a. For the first 90 days, the incumbent will formulate
annual and mid-year budgets for the Kombewa CTC at Kombewa, Kenya. The incumbent
will also complete financial estimates for the CTC Director and CTC PI’s to
enable them to prepare their budgets. Thus after, the incumbent will formulate
annual and mid-year budgets for assigned programs in Kisumu, in an operating
environment where each program has multiple appropriations or functional funding
used for purposes limited by policies or appropriation law. The incumbent also
completes financial estimates for the Programs/Directors to enable them to
prepare and execute budgets.
b. For the first 90 days incumbent will conduct budget review analyzing status
of funds, identifying deviation of spending from budget plans and projecting
spending to the end of FY with the view to conclude whether or not funding
levels will sustain the spending trend, reprogramming of resources which
involve: reallocation of funds among budget items called for; spending is
lagging behind budget plans possibly resulting in possible excess funds at
year-end. Discuss the budget review conclusions with top management secure
decisions on reprogramming funds; cost control/containment; accelerated spending
when necessary, and request additional funding and required corrective action.
Develop financial plans based on decisions and understandings with program
directors and exercise fund control based on financial plans. Budget reviews and
financial plan reviews are done for each serviced agency quarterly or more
frequently when program expansion, surge/dip in spending, funding
reductions/recession, continuing resolutions, significant unbudgeted spending
occur. Conducts budget scenarios in case of budget cuts and funding reduction.
After 90 days the incumbent will expand the above to the remaining Kisumu Field
c. In executing budgets and exercising fund control, the incumbent subjects
funding requests to series of questions as to whether or not the requested
funding meets the following criteria: does the proposed spending meet the
necessity criteria stipulated in appropriation law; is the requested spending
from appropriate fiscal year funds; does the requested spending fall within
limitation/purpose set for the specific appropriation by US Congress and
functional limitation set serviced agencies and DOD bureaus and Post policy;
does the request involve unauthorized commitment; is the funding request
supported with appropriate documentation including: proper procurement requests,
purchase orders, properly executed contracts supported by documentation showing
quotations for competitive procurement or sole source procurement , grants and
calls against BPAs that clearly state the purpose the spending, beneficiary
agencies, location of work, prepayments is required and authorizing and approval
signatures. Recommend to MRD-K CFO and Budget Analyst whether to certify the
availability of funds or not. When funding is declined or on hold promptly
advise Program Directors and HQ what is needed to correct deficiencies of the
d. Download and review and reconcile HQ financial records of HQ report system.
Compile the reports into user-friendly formats and provide detailed and
executive summary of status of funds required by program directors for planning
and decision making.
e. Maintain, control and hard copy and/or electronic fund
control, status of fund, allotment records official communication affecting fund
control, financial plans and budget requests according to regulations and
f. Provide special year-end status of funds reports declaring unused/surplus
funds for multi-year and one-year appropriations and monitor the funds as they
are withdrawn by funding agencies and DOD bureaus and advised program directors
on seeking reinstatement of the withdrawn funds the following fiscal year.
g. Executes serviced agency budgets and financial plans and exercise fund
control ensuring that agencies do not overspend and become anti-deficient in a
violation for which DoD financial management officers are personally
responsible. The incumbent’s ability to maintain effective fund control that
provides the basis for availability of funds certification by MRD-K CFO.
(ii) 20% of the time. a. The incumbent will serve as the administrative officer
for the Kombewa CTC until a Deputy Director for Clinical Trials is hired.
(i) University degree in Accounting, Finance or related field is
required AND CPA(K) or Chartered Accountant professional certification.
(ii) Four years of progressively responsible experience in
accounting and budgeting of which should be with USG overseas medical research
(iii) Three years of experience working within Microsoft
Dynamics budgeting tool.
(iv) Experience and advanced knowledge of excel and MS Word.
(v) Must have Certificate of good conduct
(vi) Must have KRA Certificate of Tax compliance
(vii) Must have clearance Certificate from HELB
(viii) Must have credit reference Bureau certificate
(i) For the first 90 days, the incumbent will report directly to
the Director, Kombewa CTC. Thus after, the incumbent will continue to report to
Director, Kombewa CTC with general supervision from Kisumu Field Station
Director and MRD-K CFO.
Terms of Employment:
One (1) year renewable contract.
Grade: MR 11
Probation period for the first three (3) months
Remuneration: The salary is based on KEMRI salary scale.
Applications should include a cover letter, C.V, 3 reference
letters, testimonials and day time telephone contact(s). Applications should be
sent to the address below not later than May 4, 2018.
Temporary Duty Travel (TDY) is required ten (10%) of the
Please apply through our email address:
Nairobi.HR@usamru-k.org. Or to
The Human Resources Office, Walter Reed Project, P.O Box
Only short listed candidates will be contacted.